Managing Tasks And Time
It is the rare soul who wouldn't like to cut down on scut work, saving time for more enjoyable activities. That's the idea behind organizational software. But there are those who insist that organizing software is unnecessary and the only people who want to use such software are the anal compulsive, overly-organized, Felix Unger types.
It is true that in order for the organizer to do its thing, a human being must first dedicate a certain amount of time inputting the pertinent information. It is only the truly organized being who would be willing to take the time to input all that information and have the relevant information at his fingertips in the first place. Does this mean that organizing software is an indulgent investment or can it really save you some time for more important activities?
It Depends
The answer, in large measure, is dependent upon the needs of the individual as well as what is on offer with a particular program. If, for instance, a program can make redundant several other programs you are using by combining the tasks they perform into one arena, such a program may be well worth your investment.
An efficient example of organizing software should offer all of the following: metric, imperial, and traditional unit conversion; dictionary look-ups; the ability to view and clear your computer history; do advanced calculations; effect file encryption; allow for photo viewing; provide the ability to edit files; enable website construction; help you play and organize videos; create, view, and edit databases in a variety of formats; provide a venue for drawing and sketching; give system information; and supply computer security.
Trusty Rolodex
Sounds good, but in reality, most people never get past the basic clerical skills provided by this type of software which is not dissimilar from a calendar. They use it for reminders and for storing the kind of information that once upon a time, was contained in the trusty rolodex. In this sense, organizing software can help you make more efficient use of your time in regard to scheduling meetings, projects, appointments, events, and projected workflow. You can even use it to plan many years in advance for milestone events in both your professional and personal life.
Organizing software is a boon to those who like to moderate the pace of their frenetic work-pace by tracking progress, setting deadlines, and noting when tasks are completed. The idea is to reduce the stress that comes with a harried work schedule. But no one can know if these programs really do relieve work-related tension.
Gadget-loving folks tend to swear by such programs, but there is a suspicion that they use organizing software to shore up their self-confidence. It's anyone's guess if this type of software is a good thing, or yet another psychological prop for already-organized people. The upshot is that if you like this type of program and you find one at a good price, you may end up finding some benefit in this software.